What will the day-to-day look like?

● Provide proactive coordination and administrative support to the PMO and Business Management Leads, managing competing priorities with accuracy and discretion.

● Build trusted relationships with senior stakeholders, communicating confidently, following up persistently and ensuring actions, decisions and commitments are progressed through to completion.

● Coordinate programme governance, including preparing agendas and packs, capturing decisions and actions, maintaining trackers and escalating delays or risks where appropriate.

● Collect, validate and organise programme information, using data to produce clear reports, presentations and insights for senior audiences.

● Maintain accurate programme documentation, plans, actions, risks, issues and dependencies, supporting consistent delivery standards and controls.

● Support commercial and supplier management activities, including coordinating supplier information, processing Statements of Work and purchase orders, tracking approvals and spending, and following up to ensure activities are completed accurately and on time.

● Support agile delivery routines and ways of working, helping teams coordinate priorities, ceremonies, dependencies and follow-up actions.

● Provide diary and travel management support, coordinating meetings, workshops, programme events, visitor arrangements and logistics.

● Support the onboarding and offboarding of programme resources, ensuring activities are completed smoothly and on time.

● Use initiative to anticipate needs, identify gaps and take ownership of tasks or improvements without waiting to be asked.

What are we looking for?

● At least 3 years’ relevant experience in PMO analysis, coordination, programme support, business support or executive support role within a complex environment.

● Confident and credible when working with senior stakeholders, with the judgement to communicate appropriately, challenge constructively and follow up persistently.

● Excellent written and verbal communication skills, with the ability to present data, insights and complex information clearly for different audiences.

● Exceptional organisation, prioritisation and attention to detail, with a consistent track record of seeing tasks through to completion.

● A proactive, self-starting approach, with the initiative to anticipate requirements, spot issues or opportunities and take appropriate action.

● Good understanding of agile delivery methods and experience supporting agile teams, ceremonies or delivery routines.

● Strong analytical and problem-solving skills, with confidence working with programme data and maintaining accurate records.

● Proficiency in Microsoft 365 and collaboration tools such as PowerPoint, Excel, Outlook, Teams, Jira, Confluence or Mural.

● Experience with automation tools such as Power Automate or AI agents would be advantageous.

Who are we?

We are a team of over 180 professionals passionate about what we do, working hand in hand on every project. Our individuals are part of a multidisciplinary environment where cooperative work is the key to our success. We are committed to ensuring a professional career by designing the evolution of knowledge and responsibilities. We collaborate with leading companies in innovation, learning from them and discovering new perspectives.

What can we offer you?

● Permanent contract.

● Hybrid model: 50% days per week onsite in Viladecans, Barcelona.

● Opportunity for professional development in a technological and innovative international environment.

● Individualised career plans aligned with training and certifications, designed for your professional and personal development.

● Flexible remuneration: medical insurance, transport tickets, restaurant tickets and childcare vouchers, plus exclusive discounts on brands such as Zalando, Amazon, Airbnb, H&M and Grupo Inditex.

● Access to a comprehensive wellbeing platform: gym network, personal trainers, mental health support and nutrition services at a special price for Aktios employees.

● Language training programmes.

● Part of a company committed to equality and diversity.